Assistant Manager / Manager, CEO Office

About the role

NUS-ISS is looking for a resourceful and meticulous Assistant Manager / Manager to join the administration of the CEO's Office. The role drives operational excellence and administrative execution, coordinating the CEO, the Board of Directors and other internal stakeholders through high-level logistical planning and professional communications.

Key responsibilities

• Board secretariat: coordinate Board meetings (scheduling, logistics, administrative support), prepare and circulate meeting materials, record and draft detailed minutes, and track action items to closure.
• Executive and administrative support to senior management: manage meeting arrangements and expense claims, support reports, presentations and other business materials, and ensure proper documentation and filing of key records.
• General administration: support departmental budgeting, oversee procurement, vendor management and invoice verification in line with internal policies, manage office supplies and stationery, and support staff.
• Participate in projects and take on other duties instructed by the CEO's Office as needed.

Required profile

• Diploma in Secretarial Studies or degree in Business Administration.
• Minimum 8 years of relevant experience as a Personal Assistant or Executive Assistant, including at least 3 years directly supporting senior management.
• Strong writing skills for detailed minutes.
• Excellent organizational and stakeholder management skills.
• Resourceful, able to prioritize and manage multiple assignments and projects.
• Discreet and professional handling of confidential information.