Assistant Manager - Research Grants and Contracts Administration

About the role

The Assistant Manager / Senior Executive works under the Department of Research Office of the National Centre for Infectious Diseases (NCID). The role covers a range of research administrative functions supporting the Tripartite Programme, a joint initiative of the National Health Group (NHG), A*STAR and the Lee Kong Chian School of Medicine, focused on infectious diseases research.

Key responsibilities

• Assist with pre- and post-award grant administration: grant calls, application submission support, review panels, award processing, post-award requests and grant closure.
• Facilitate procurement and purchasing, process claims and reimbursements, close completed research projects and report project outcomes to stakeholders.
• Monitor grant budgets, expenditures and utilisation against funding requirements and institutional policy.
• Coordinate, review, track and facilitate research agreements such as collaboration, funding, confidentiality and material transfer agreements, and other project contracts.
• Support the drafting, review, negotiation and administration of research project agreements with Principal Investigators, research offices, finance, legal teams and external stakeholders.
• Maintain records of agreements and documents, with version control and compliance with institutional requirements.
• Follow up on contractual obligations, milestones, deliverables, reporting, invoices, payments, renewals, amendments and agreement closure.
• Work with Principal Investigators, A*STAR, LKCMedicine, research offices, legal, procurement and finance teams to coordinate meetings and align efforts.
• Track research progress, grant deliverables, contractual milestones and KPIs, and review and improve research administration processes and governance.
• Provide administrative support for meetings, events, audits and reviews.

Required profile

• Bachelor's degree in Biomedical Sciences, Life Sciences, Healthcare, Business or a related field, with at least 2-3 years of relevant experience.
• Experience in research grant administration and project management, preferably in a healthcare or research setting.
• Experience managing research agreements and contracts, including coordination, tracking and documentation.
• Familiarity with Singapore's biomedical research ecosystem and its stakeholders.
• Strong written and verbal communication, able to manage multiple priorities.
• Meticulous, organised and detail-oriented, with strong administrative and documentation skills.
• Proactive team player with good problem-solving, interpersonal and stakeholder management skills, able to work independently in a fast-paced environment.

Required skills

• Proficiency in Microsoft Office applications.
• Experience with research administration or contract management systems is an advantage.