Associate Executive, Clinical Operations (Medicine)

About the role

Woodlands Hospital, a next-generation integrated acute and community hospital in Singapore, is hiring an Associate Executive for the Division of Pre-Hospital and Medicine under the Acute Care Enterprise. The role provides administrative, logistical and coordination support to the division, working closely with the Operations Director and clinical and operational teams to facilitate day-to-day operations, stakeholder engagement, procurement activities and departmental events.

Key responsibilities

• Executive and administrative support to the Operations Director, including calendar management, claims processing, travel arrangements and correspondence and follow-up.
• Division office administration: meeting logistics, learning needs tracking, data entry, information collation, stationery and office resource planning, and liaison with support teams on facility and IT issues.
• Secretariat support for meetings, committees and workgroups: arranging meetings, preparing agendas, taking minutes, tracking follow-ups, and helping prepare presentations and reports.
• Event coordination for departmental events and engagement sessions, and staff engagement and team cohesion activities.
• Procurement support: obtaining quotations, processing payment requests, tracking procurement status, coordinating vendor demonstrations and site visits, and monitoring delivery of equipment and supplies.
• Other duties assigned by the Reporting Officer, including support for operational projects and initiatives.

Required profile

• Diploma in Business Administration, Healthcare Management, Office Administration or a related discipline.
• Relevant experience in administrative, secretariat, coordination or operational support roles is an advantage.
• Experience supporting senior stakeholders and managing multiple priorities is preferred.
• Healthcare environment experience is an advantage.

Required skills

• Strong organisational and coordination skills, able to manage multiple tasks and deadlines.
• Good written and verbal communication skills.
• Proactive, detail-oriented, with strong follow-through and problem-solving.
• Able to work independently and collaboratively in a multidisciplinary environment.
• Proficiency in Microsoft Office: Word, Excel, PowerPoint and Outlook.