Associate Executive, Medical Tower Planning & Development

About the role

NHG Health is recruiting an Associate Executive to provide day-to-day administrative and operational support to the Medical Tower Planning and Development team in the CEO's Office. The role keeps the office running smoothly so the planning team can focus on delivering the Medical Tower project, which is part of Phase 2 of the HealthCity Novena Master Plan.

Key responsibilities

• Maintain an organised, up-to-date filing system for office documents, technical drawings and correspondence in line with hospital standards.
• Handle incoming and outgoing documents, mail and requests from other departments and consultants, and follow up on them.
• Raise purchase requisitions and process invoices with Finance, and track outstanding payments with vendors, suppliers and contractors.
• Manage office supplies and stationery so stock is always sufficient.
• Schedule and coordinate meetings, book venues, set up rooms with the right equipment, take accurate notes and circulate approved minutes.
• Follow up on meeting action items and help compile status updates for the team.
• Provide logistical support for hospital-wide events, forums and engagement sessions, including venue booking, vendor liaison for displays and exhibition materials, and preparation of presentation materials and briefing packs.
• Assist with onboarding of new team members (access, IT setup, induction) and handle internal communications and enquiries.

Required profile

• Diploma in any discipline.
• At least 1-2 years of administrative or office support experience, preferably in a healthcare or public sector setting.
• Organised and detail-oriented, able to manage several tasks and deadlines at once.
• Good written and verbal English.
• Team player who takes initiative, handles confidential information discreetly and shows sound work ethics.

Required skills

• Microsoft Office: Word, Excel and PowerPoint.