Associate Executive, Nursing Service

About the role

Tan Tock Seng Hospital (TTSH), an anchor hospital of NHG Health, is recruiting an Associate Executive for its Nursing Service. The role covers nursing staff training activities and administrative support, including scheduling, correspondence, payments and asset management.

Key responsibilities

• Nursing training: plan, organise and facilitate in-house nursing programmes; prepare course materials, refreshments and logistics; set up training rooms
• Maintain and update the nurses' competency registry and manage nominations and registration for ad-hoc and external courses, conferences and seminars
• Monitor training place utilisation and attendance, collate post-course evaluation results and summaries for Nurse Educators, and support their effectiveness monitoring
• Manage room bookings, maintain asset inventory and follow up on purchases and replacements
• Enter Continuing Nursing Education points for nurses into the SNB website
• Plan schedules for the DD/AD (meetings, in-service staff scholarship interviews), arrange activities and record minutes
• Organise and maintain the filing system for correspondence and circulars
• Handle payments through e-billing and expenses through petty cash, raise purchase requisites, store issue vouchers and cheque requests, and maintain departmental asset records
• Manage training, scholarship and sponsorship enquiries, document standard procedures and streamline work processes

Required profile

• Diploma in any relevant discipline
• Strong organisational skills, able to prioritise and coordinate multiple activities
• Good communication and interpersonal skills, working well with colleagues, students and stakeholders
• Positive, proactive and collaborative, with a customer-service mindset
• Able to learn quickly and work in a fast-paced environment

Required skills

• Microsoft Office applications