Associate Executive, Operations Support Services (5 Months)

About the role

The Office Administration team at Woodlands Hospital supports its administrative and operational services. This 5-month Associate Executive role provides administrative, coordination and documentation support so that office operations run smoothly, vendors are managed properly, records are accurate and support services are delivered. It contributes to the effectiveness of Operations Support Services (OSS).

Key responsibilities

• Provide day-to-day administrative support for Office Administration (OA) and Operations Support Services (OSS)
• Maintain records, filing systems, documentation and operational trackers, and organise correspondence and records
• Coordinate mailroom operations, courier services, photocopier leasing, printing services, facilities booking and basic event support
• Raise and process electronic forms (e-Forms) and track invoices, delivery orders, service sheets, claims and vendor documentation
• Monitor payments, claims, procurement requests, IT support requests and inventory records
• Coordinate meetings and schedules, support office setups and minor events, and liaise with internal departments, vendors and service providers
• Support hospital activities, projects and initiatives led by OSS, including ad-hoc projects

Required profile

• Diploma or equivalent qualification
• At least 3 years of administrative experience
• Experience with documentation, filing systems and administrative processes
• Ability to handle e-Forms and transactional records
• Able to support emergency activations and return to the hospital outside working hours when required

Required skills

• Proficiency in Microsoft Office applications
• Strong organisation, coordination and record-keeping skills
• Attention to detail, good communication and teamwork