Board Secretary & Administrative Associate

About the role

The Board Secretary & Administrative Associate provides high‑level administrative and executive support to the school board, the SAS 2033 Project Manager, and legal counsel. This position coordinates board governance processes, manages records, and ensures smooth operation of board‑related activities in a dynamic school environment.

Key responsibilities

• Coordinate monthly board meetings, annual retreats, and committee sessions, handling invitations, room bookings, catering, printing, and agenda preparation.
• Serve as the official secretary to the board, maintaining accurate minutes, records, bylaws, and governing documents.
• Act as liaison between the board, Communications Office, and senior leadership to ensure timely dissemination of information and follow‑up on decisions.
• Maintain board calendars, executive schedules, and oversee board‑related communications, including website content updates.
• Support election and appointment processes, preparing communications and collaborating with the Communications Office.
• Track issues raised in meetings, ensure timely escalation to the full board or relevant committees, and monitor time‑sensitive matters.

Required profile

• Professionalism, discretion, and sound judgment in handling confidential information.
• Strong political acumen and ability to navigate board dynamics.
• Exceptional organizational skills with attention to detail.
• Capacity to manage multiple priorities in a fast‑moving educational setting.

Required skills