Executive Administrative Assistant

About the role

Morgan McKinley is recruiting an Executive Assistant for a leading technology company, advertised as a 12-month renewable position. The role partners closely with senior leadership to support their day-to-day operations and strategic priorities.

Key responsibilities

• Manage complex, fast-moving executive calendars, resolving scheduling conflicts quickly
• Prepare high-level communications, slide decks and briefing summaries to corporate presentation standards
• Triage daily operational demands and establish immediate action priorities
• Coordinate domestic and international travel, including visas and documentation, and monitor travel policy compliance
• Handle credit card reconciliation and spot operational bottlenecks across teams
• Facilitate onboarding of new hires, including system setup, workspace readiness and handoffs
• Guide new team members through internal tools and expense filing, and manage monthly expense filings and reconciliations for senior leaders

Required profile

• Bachelor's degree or equivalent
• 8-10+ years of experience working directly with Vice Presidents or equivalent senior leadership
• Ability to use generative AI tools, workflow automation and data-driven methods to improve efficiency
• Meticulous organization and self-starting attitude, with strong interpersonal skills and confidentiality

Required skills

• Fluent in Microsoft 365 (Word, Excel, PowerPoint, Outlook) and Google Workspace
• Zoom, Box and Concur (or comparable expense management platforms)

What we offer

• A highly competitive remuneration package
• An opportunity to work with cutting-edge technology
• An inclusive and collaborative work environment
• A clear path for career advancement

Candidates apply through the application system; shortlisted candidates are contacted.