Executive Administrative Partner

About the role

Meta is seeking an Executive Administrative Partner to provide high-impact administrative support to senior leaders across one or more of its core business areas. The role acts as a trusted operational partner, helping executives focus on strategy by managing complex calendars, coordinating high-stakes meetings and driving efficient day-to-day operations across cross-functional teams.

Key responsibilities

• Manage complex, dynamic calendars for one or more senior leaders, prioritizing requests, resolving conflicts and aligning with business priorities
• Prepare materials for executive meetings, including agendas, briefing documents and follow-up action tracking
• Plan and execute domestic and international travel, including itineraries, accommodations and contingency planning
• Act as primary liaison between leaders and internal and external stakeholders
• Support planning and execution of team events, offsites and leadership forums
• Leverage AI tools and workflow automation to streamline recurring administrative tasks
• Track and reconcile expense reports, purchase orders and budget-related tasks in line with company policy
• Proactively anticipate operational needs and propose process improvements
• Build and maintain a broad internal network

Required profile

• 4+ years in an executive administrative, executive assistant or administrative business partner role supporting one or more senior leaders
• 4+ years coordinating domestic and international travel for executives, including expense management and reconciliation
• 4+ years managing complex calendars and coordinating high-priority meetings across time zones and stakeholder groups
• Experience collaborating with stakeholders at varying levels of seniority
• Experience identifying process inefficiencies and improving administrative workflows

Preferred qualifications

• Familiarity with AI-powered productivity tools and experience integrating them into workflows
• Experience exercising independent judgment in ambiguous or time-sensitive situations
• Experience coordinating large-scale team events or leadership offsites
• Experience supporting multiple senior leaders in a fast-paced technology or global organization
• Demonstrated ability to redesign workflows with AI tools and measurable impact