Executive Assistant - APAC Leadership Team

About the role

The Executive Assistant / Office Support provides high-level administrative and executive support to the APAC leadership team based in Singapore, with the APAC CEO as the primary stakeholder. The role combines calendar and travel management, executive communications and meeting coordination with full responsibility for the day-to-day running of the Singapore office. It suits a highly organized, discreet and proactive person comfortable in a fast-paced, multicultural environment.

Key responsibilities

• Manage the APAC CEO's and up to five other executives' calendars, resolve scheduling conflicts and prepare travel, correspondence, presentations and reports
• Screen and prioritize communications, track action items and process expense reports and reimbursements
• Plan leadership meetings, offsites, town halls and events, and coordinate cross-border meetings across time zones
• Oversee Singapore office operations, including building management, vendors, office supplies and budgets
• Support HR onboarding, workplace health and safety compliance, and act as fire warden or first aid coordinator
• Support APAC leadership projects and provide ad hoc backup to other regional assistants

Required profile

• Diploma or Bachelor's degree in Business Administration or a related field preferred
• 0-5 years of experience in executive assistant, administrative, office management or similar roles; fresh graduates with strong records are encouraged to apply
• Prior experience supporting senior leaders, coordinating meetings and travel is highly preferred
• Ability to handle confidential information with discretion and attention to detail
• English communication skills; regional languages are an advantage

Required skills

• Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams)
• Organizational skills, stakeholder management and calmness under pressure