Executive Assistant / Associate Executive, HEAL Programme

About the role

This role supports the Dietitians in planning, delivering and improving the HEAL (Healthy Eating, Active Living) programme, a community-based lifestyle intervention for primary school children. It also supports the Division of Community Family and Child Health (CFCH) with divisional initiatives, cross-programme coordination and shared functions for child and maternal health programmes.

Key responsibilities

• Develop and produce educational materials and digital content by coordinating with internal stakeholders, designers, vendors and partners
• Gather insights from children, parents and schools to inform content and improve the programme
• Support dietitians with logistics and on-ground facilitation of HEAL programmes in schools and communities
• Maintain programme records, databases (including on EPIC) and resources
• Assist with data collection, entry, reports and presentations
• Support grant administration: manpower tagging, budget tracking, claims processing, documentation and audit/compliance records
• Monitor grant utilisation and assist procurement: quotations, purchase requests, vendor coordination and reimbursement claims
• Provide administrative support for meetings, projects, workgroups and events, including scheduling, documentation and follow-up on action items
• Coordinate multi-stakeholder initiatives and perform other administrative duties

Required profile

• Recognised diploma in a related field; Health Promotion, Communications, Healthcare Management or similar preferred
• Experience supporting community or health promotion programmes preferred
• Interest in educational content, health communication, digital media or creative project coordination
• Comfortable working with children, parents, schools and vendors

Required skills

• Good organisational, communication and stakeholder management skills
• Attention to detail and ability to manage data, documentation and multiple workstreams
• Familiarity with digital tools, AI applications or automation solutions is an advantage