Executive Assistant, CEO Office (APAC & COO)

About the role

A NASDAQ-listed AI infrastructure company, whose Singapore headquarters is a regional hub for APAC business development, financing and AI infrastructure deployment, is looking for a proactive, highly organized Executive Assistant to the CEO Office. The role supports the President, APAC & COO and goes beyond traditional administration: it covers schedules, travel and meetings, helps coordinate strategic initiatives, tracks action items, prepares management materials and facilitates cross-functional collaboration. It is onsite, five days a week, with occasional flexibility, and pays up to S$6,500 per month.

Key responsibilities

• Manage complex executive calendars and meetings across time zones, coordinate domestic and international travel, and organize internal and external meetings with agendas, briefings and follow-ups.
• Act as a coordination point between the executive and internal teams, clients, partners and other stakeholders, and handle expense claims and reimbursements.
• Track deliverables and deadlines, consolidate business updates, prepare presentations and conduct preliminary research to support management reviews and decisions.
• Facilitate communication across regional and global teams and assist with special projects and ad hoc assignments.
• Handle day-to-day Singapore office administration, including facilities, vendors, supplies, onboarding logistics and corporate events.

Required profile

• Bachelor's degree in Business Administration, Management, Communications or a related discipline.
• 3-8 years of experience in executive assistance, executive office coordination, business operations or project coordination, supporting senior executives such as C-suite, President or COO.
• Excellent written and spoken English and Mandarin Chinese.
• Preferred: technology, AI, cloud computing, data center, infrastructure or finance background, and experience supporting international executives.

Required skills

• Strong organization and execution, able to manage multiple priorities independently.
• Microsoft Office or Google Workspace, especially PowerPoint and Excel.