Executive Assistant – Grid Automation Business Unit

About the role

The Executive Assistant will provide high‑level administrative and operational support to senior leaders in Hitachi Energy’s Grid Automation business unit. This role ensures smooth coordination across the APAC region, fostering strong stakeholder relationships and driving operational excellence.

Key responsibilities

• Draft, review, and edit documents, presentations, and reports.
• Schedule and coordinate meetings, appointments, and travel arrangements for executives.
• Organise internal and external meetings, set agendas, take minutes, and manage expense reports.
• Support special projects, research, data analysis, and onboarding of new hires.
• Act as point of contact for the service team across APAC, handling communications, procurement (PR/PO) processes, and office supplies.
• Maintain confidentiality and handle sensitive information with discretion.
• Drive HSE compliance, ensure training attendance, report incidents, and lead risk assessments.
• Champion Zero Harm by modelling and enforcing the highest safety standards.

Required profile

• Bachelor’s degree preferred.
• Minimum 3 years of experience as an executive assistant or in a similar role.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organisational, time‑management, and problem‑solving abilities.
• Excellent verbal and written communication skills.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook