Executive Assistant (Private Equity Investment Team)

About the role

We are seeking an Executive Assistant to support multiple members of our investment team at a Singapore‑based private equity firm. The role combines high‑level executive support, day‑to‑day office operations and basic IT administration, and is based on‑site in the CBD.

Key responsibilities

• Coordinate calendars, schedule meetings and manage travel logistics for the investment team.
• Prepare expense reports, reconcile receipts and maintain contact databases.
• Receive visitors, set up meeting rooms and handle procurement of office supplies.
• Liaise with building management for facilities upkeep and arrange courier services.
• Troubleshoot office equipment, printers and meeting‑room systems; coordinate with external IT vendors.
• Set up IT access for new joiners, maintain inventory records of hardware and manage licences.
• Provide ad‑hoc administrative support, including business continuity planning and off‑site event coordination.

Required profile

• Minimum five years of experience as an Executive Assistant, preferably supporting multiple executives in a fast‑paced investment environment.
• Demonstrated ability to protect executives’ time, anticipate travel changes and handle confidential information with discretion.
• Polished, articulate communication style and the confidence to interact with external stakeholders at all levels.
• Service‑oriented mindset with a proactive approach to problem‑solving and ownership of office functions.

Required skills

• Basic troubleshooting of office hardware and printers.
• IT asset inventory management and licence tracking.
• Familiarity with office procurement and facilities coordination.