Executive Assistant – Senior Leadership Support

About the role

We are seeking a proactive and highly organised Executive Assistant to support our senior leadership team. In this role you will ensure daily operations run smoothly by providing comprehensive administrative and coordination support while maintaining professionalism and discretion.

Key responsibilities

• Oversee complex calendars, schedule meetings and coordinate appointments with internal and external stakeholders.
• Arrange domestic and international travel, prepare itineraries and manage travel logistics.
• Prepare meeting materials, briefing notes and ensure all meeting logistics are set.
• Track action items and follow‑ups to guarantee commitments are met on time.
• Handle correspondence, including messages and emails, with timely and accurate responses.
• Coordinate communications and documentation across teams and stakeholders.
• Accurately prepare and submit expense claims and administrative paperwork.
• Support leadership meetings, presentations, and internal/external events.
• Collaborate with the EA team for seamless coordination and coverage.
• Maintain confidentiality of sensitive information at all times.

Required profile

• Minimum 3 years of experience as an Executive Assistant, administrator or coordinator.
• Strong organisational and time‑management abilities with effective prioritisation.
• Excellent written and verbal communication skills.
• Detail‑oriented with a strong sense of follow‑through and ownership.
• Ability to thrive in a dynamic environment and manage multiple stakeholders.
• Proactive attitude, anticipating needs before they arise.

Required skills