Executive Assistant to CEO & Leadership Team

About the role

As the Executive Assistant at Nestlé Purina Petcare, you will be the central hub for the CEO and the regional Leadership Team, ensuring seamless coordination across time zones, calendars, travel, and meetings. You will turn ambiguity into action, keeping the fast‑moving business on track and supporting senior leaders in a dynamic FMCG environment.

Key responsibilities

• Manage the CEO’s calendar, travel arrangements, expense reporting (T&E) and day‑to‑day schedule.
• Provide lighter‑touch administrative support to other Leadership Team members, including calendar and travel management.
• Prepare and follow up on weekly, monthly and quarterly leadership meetings – agendas, minutes, venues, catering and IT setup.
• Coordinate all‑hands meetings, off‑site events and flagship leadership initiatives, handling logistics, budgets and on‑site management.
• Act as the primary Concur super‑user for the Singapore office, processing expense claims and supporting event payments.
• Oversee onboarding for new joiners in Marketing and Specialist teams, managing equipment requests and induction agendas.
• Serve as the designated Office Manager for Nestlé Singapore, liaising with facilities, IT, vendors and internal stakeholders.
• Maintain accurate employee lists and collaborate with HR on engagement and internal communications events.

Required profile

• 5+ years of experience as an Executive Assistant or senior secretary, preferably in FMCG or a regional office.
• Proven ability to manage complex calendars, travel logistics and high‑volume expense reporting.
• Strong organizational skills with a track record of handling multiple priorities in a fast‑paced environment.

Required skills

• Proficiency with Concur expense management system.
• Experience using Microsoft Teams and standard Microsoft Office tools for scheduling and communication.