Executive Assistant to CEO – Singapore

About the role

This is a senior-level Executive Assistant position supporting the CEO and senior leadership of a global high‑tech intralogistics company in Singapore. The role blends classic executive assistance with project coordination, offering high visibility and strategic impact.

Key responsibilities

• Manage the CEO’s complex calendar, appointments, and travel arrangements with meticulous attention to detail.
• Organise steering and leadership team meetings, prepare agendas, handle logistics, take minutes and track actions to completion.
• Prepare, proofread and maintain high‑quality documentation, reports and presentations for internal and external audiences.
• Serve as primary point of contact for corporate visitors, clients and partners while safeguarding confidential information.
• Support strategic and operational projects as a coordinator or manager, ensuring timely delivery of key initiatives.
• Coordinate timelines, risks and inter‑dependencies across multiple business functions.
• Develop decision‑making materials, business analyses and data models for leadership teams.
• Draft internal and external communications that reflect the organisation’s values.
• Facilitate clear communication between the CEO’s office and internal stakeholders.
• Plan and coordinate executive events such as townhalls and workshops for the Singapore entity.

Required profile

• 3–7 years of proven experience as an Executive Assistant or in consulting/project roles supporting senior management.
• Experience in multinational organisations or consulting environments is preferred.
• Degree in Business Administration, Communications, Engineering or equivalent experience.
• Strong organisational, analytical and communication skills with a high degree of discretion.

Required skills