Executive Assistant to C‑Suite Leaders

About the role

We are seeking a proactive Executive Assistant to support our C‑suite leadership team at the Singapore headquarters. Reporting directly to the CEO, you will act as the central hub for the executive office, ensuring smooth operations and optimal use of senior leaders’ time.

Key responsibilities

• Manage the CEO’s calendar end‑to‑end, schedule meetings, prioritize requests and resolve conflicts.
• Coordinate domestic and international travel arrangements, including itineraries, visas, accommodation and contingency plans.
• Prepare concise briefing materials, agendas and background documents for key meetings and engagements.
• Handle logistics for board meetings, leadership sessions and external conferences.
• Process and reconcile expense claims and invoices accurately and on time.
• Support the CFO, CHRO and SVP of Operations with similar administrative duties as needed.
• Maintain confidentiality of sensitive and proprietary information.

Required profile

• Minimum 5 years of administrative experience, with at least 2 years supporting a senior executive (SVP level or above).
• Singaporean citizen or permanent resident.
• Excellent written and verbal communication in English; Mandarin proficiency is a plus.
• Highly organized, calm under pressure and easy to work with.

Required skills

• Microsoft Office Suite.
• Virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Familiarity with AI productivity tools (optional).