Executive Assistant to Senior Leadership (Singapore)

About the role

A diversified global business group is looking for a highly professional, discreet and resourceful Executive Assistant to support its senior leadership. The role involves regular contact with business leaders, enterprise owners, board directors, investors, senior executives and professional advisers, acting as a trusted representative and facilitator of high-level engagements. It also plays a key part in keeping institutional knowledge and business records accurate, organised and archived in line with internal governance standards.

Key responsibilities

• Manage complex schedules, engagements and priorities for senior leadership, and act as a key liaison with business owners, board directors, investors, strategic partners and advisers
• Coordinate high-level meetings, including scheduling, logistics, agenda planning and briefing materials; prepare summaries, track decisions and action items and follow up on outstanding matters
• Draft correspondence, presentations, reports and other materials, and arrange meetings with external stakeholders
• Maintain structured systems for organising, classifying, archiving and retrieving business records, including meeting notes, correspondence, contracts and reference materials
• Ensure sensitive documents are securely stored and accessible when needed
• Handle travel arrangements and itineraries, oversee incoming communications and provide proactive administrative and operational support

Required profile

• Degree in Business Administration, Management, Communications or a related discipline
• At least 5 to 10 years of experience supporting senior executives, business leaders, board directors, founders or other senior stakeholders
• Proven ability to engage professionally with business owners, investors, board members and external stakeholders
• Preferred: experience supporting C-suite executives, founders, chairpersons or leadership teams, exposure to executive offices, and experience setting up filing, records or knowledge management systems

Required skills

• Strong organisational, communication and stakeholder management skills, able to manage multiple priorities
• Strong writing skills, with the ability to use AI tools to enhance communications
• Meticulous attention to detail and a disciplined approach to documentation and records management
• High level of professionalism, discretion, sound judgement and confidentiality