Executive Assistant to the CEO

About the role

An established regional business with operations across multiple Asian markets is looking for an experienced Executive Assistant to provide high-level support to its CEO in Singapore. The role suits someone who anticipates priorities, brings structure to a fast-moving executive office and coordinates across regional stakeholders. It is a permanent position with a salary of SG$4,000 to SG$5,000 per month.

Key responsibilities

• Manage complex calendars, prioritise engagements and resolve scheduling conflicts proactively
• Coordinate business travel, including detailed itineraries, accommodation, transport and contingency arrangements
• Organise leadership, board and external meetings, handling logistics, materials and follow-up actions
• Prepare agendas, briefing packs, background information and other materials for executive decisions
• Track leadership priorities and action items, keeping stakeholders engaged so deliverables stay on schedule
• Coordinate with teams in Singapore, China, Vietnam and Indonesia to run regional activities smoothly
• Manage expenses, invoices and confidential documents

Required profile

• 5 years or more of executive or administrative support experience in a corporate environment
• Highly organised and proactive, able to anticipate needs, manage competing priorities and follow through independently
• Strong stakeholder management and discretion with confidential matters
• Adaptable and dependable, maintaining accuracy and professionalism when priorities change

Required skills

• Strong proficiency in Microsoft Office
• Expense claims system
• Virtual collaboration platforms and AI tools