Executive Assistant to the Chairman

About the role

Tanda is looking for an Executive Assistant to join its rapidly expanding team. The Executive Assistant is the Chairman's closest working partner, coordinating schedules, meetings, travel and correspondence so the Chairman can focus on strategic decisions. The role requires fluent Chinese and English and smart use of AI tools.

Key responsibilities

• Manage the Chairman's daily schedule, arrange internal and external meetings, send reminders and resolve conflicts.
• Prepare meeting materials, take minutes and follow up on action items through to completion.
• Handle flights, hotels, visas and itineraries; accompany the Chairman on business trips and manage matters arising during travel.
• Draft and organise Chinese and English emails, reports and presentations, and provide interpretation and translation when needed.
• Act as the bridge between the Chairman and departments, clients and partners, relaying instructions and tracking progress.
• Use AI tools such as ChatGPT and Claude for research, drafting and information synthesis, and prepare briefings on industry news and AI trends.
• Manage office files and records, keeping confidential information secure, and complete other tasks assigned by the Chairman.

Required profile

• Bachelor's degree or above in any discipline; at least 1 year of working experience.
• Experience as an assistant, secretary or in administration is an advantage.
• Fluent spoken and written Chinese and English, able to draft business documents in both languages and handle day-to-day business interpretation.
• Understanding of basic AI concepts and industry trends, and proficiency in at least one mainstream AI tool.
• Able to travel frequently, locally and overseas, with a valid passport.
• Eligible to work in Singapore (Singapore Citizen, Permanent Resident or eligible for a work pass).

Required skills

• Proficiency in Word, Excel and PowerPoint, as well as email, video conferencing and cloud document tools.
• Proactive, anticipatory work style with strong execution, attention to detail, confidentiality and professional integrity.