Executive & Personal Assistant (C‑Suite)

About the role

We are looking for an experienced Executive & Personal Assistant to support our C‑suite leaders at Hegen, a fast‑growing mother‑and‑baby brand. The role blends high‑level executive administration with selected personal and household responsibilities, requiring utmost discretion and proactive problem‑solving.

Key responsibilities

• Manage complex calendars, appointments and scheduling priorities with accuracy and discretion.
• Plan and coordinate domestic and international travel, including flights, accommodation, ground transport, detailed itineraries and contingency plans.
• Oversee executive inboxes and correspondence, prioritising matters, drafting responses and escalating urgent issues.
• Handle incoming communications and requests, ensuring timely follow‑through and appropriate stakeholder engagement.
• Prepare and administer internal and external meetings: agendas, research, briefing materials, presentations, minutes and follow‑up actions.
• Arrange meetings, conferences, executive engagements and corporate events, managing venue, catering and technology requirements.
• Review and proofread contracts, agreements and other executive materials for accuracy and completeness.
• Maintain highly organised and confidential digital and physical records.
• Liaise with internal teams, external partners and key stakeholders on behalf of executives.
• Facilitate effective information flow across stakeholders and follow through on key actions, decisions and commitments.

Required profile

• Polished and professional demeanor.
• Proactive, highly dependable and able to anticipate needs.
• Strong ability to manage competing priorities in a fast‑paced environment.
• Excellent judgement, discretion and service orientation.
• Attention to detail and ability to work autonomously.

Required skills