Executive Secretary – Senior Management Support

About the role

We are looking for a highly organized and proactive Executive Secretary to provide dedicated administrative and executive support to senior leadership, including the Chairman, CEO and CFO. The role ensures smooth daily operations, maintains confidentiality, and facilitates effective communication across the organization.

Key responsibilities

• Coordinate office activities and ensure compliance with company policies.
• Manage calendars, schedules, travel arrangements and appointments for senior executives.
• Handle emails, letters, packages, phone calls and other correspondence promptly and professionally.
• Prepare, edit and format reports, proposals, presentations and other documents.
• Maintain and update databases, records and filing systems, including financial, personnel and administrative files.
• Monitor office supplies inventory and place orders as needed.
• Organise meetings, take minutes and follow up on action items.
• Act as a liaison between executive management and internal/external stakeholders while ensuring confidentiality of sensitive information.

Required profile

• Proven experience as an Office Administrator, Secretary or similar role, preferably with at least 10 years of relevant experience.
• Excellent communication and interpersonal skills.
• Strong organisational and time‑management abilities with great attention to detail.
• High level of integrity, discretion and professionalism.
• Ability to multitask, prioritize workload and work under pressure.

Required skills

• Proficiency in Microsoft Office applications, especially PowerPoint and Excel.