Executive/Manager (Corporate Services)

About the role

The National Library Board (NLB) promotes reading, learning and history through its network of 28 libraries, the National Library and the National Archives of Singapore. This Executive/Manager (Corporate Services) role covers administration, facilities and workplace safety and health (WSH) operations to ensure seamless business continuity across the division. The position is based at the Library Supply Centre in Changi South.

Key responsibilities

• Oversee operations and maintenance of divisional offices and storage repositories, mainly at the Library Supply Centre, as well as sites such as the National Archives of Singapore and the Former Ford Factory.
• Manage building maintenance and services, annual exercises, routine checks, Emergency Response Plans and WSH compliance.
• Manage mailroom services, workspace allocations, meeting rooms, common areas, common office supplies, department assets and staff admin and welfare support.
• Lead ad-hoc operational efficiency projects using technology and best practices.
• Handle procurement of goods and services within budget control and contract management.
• Manage on-site service providers and build working relationships with vendors, landlords and NLB stakeholders.
• Facilitate divisional events (town halls, staff orientations) and coordinate internal and external visits and learning journeys.
• Ensure compliance with statutory requirements and corporate policies, review SOPs regularly and contribute to NLB and divisional project committees.
• Analyse operational data for management reporting.

Required profile

• Preferably a background in estate management, with at least 3 years of experience in facilities management.
• Meticulous, organized and proactive, able to multitask under tight deadlines.
• Excellent written, verbal and interpersonal communication skills.
• Adaptable to working independently and collaboratively.

Required skills

• Project management, vendor management and procurement skills.
• Solid understanding of WSH regulations.
• Proficiency in Microsoft Office.

The successful applicant will first be appointed on a 2-year contract basis. The work environment is described as flexible and hybrid.