Front Desk & Administrative Executive

About the role

This role combines front desk reception duties with office administration and facilities support. It covers visitor handling, mail and courier coordination, meeting room support, office supplies and vendor liaison, as well as employee onboarding and offboarding.

Key responsibilities

• Manage day-to-day reception duties and attend visitors and guests courteously
• Handle incoming calls and enquiries, and receive and distribute registered mail, couriers and parcels
• Coordinate incoming and outgoing courier services and keep accurate courier and mail records
• Manage meeting room reservations and support meeting setup
• Manage office inventory, stationery and pantry supplies, and liaise with building management and vendors on maintenance
• Manage telecom service providers and maintain corporate hotel agreements and rates
• Assist with business travel arrangements and travel claims for designated executives
• Support employee onboarding and offboarding, including workstation allocation and access setup or removal
• Perform other administrative duties as assigned

Required profile

• Diploma in Business Administration or a related discipline
• Minimum 3 years of experience in office administration, reception or corporate services
• Strong communication and interpersonal skills, well organised and detail oriented
• Able to manage multiple administrative priorities independently

Required skills

• Proficiency in Microsoft Office applications
• Able to liaise with employees, management, vendors and external parties