HR Operations Executive / Senior Executive

About the role

An established organisation is looking for an HR Operations Executive / Senior Executive to manage day‑to‑day HR operations, payroll coordination and office administration in a structured corporate environment. The role works closely with internal stakeholders and external service providers to ensure smooth HR processes, accurate employee records and compliance across multiple markets.

Key responsibilities

• Support day‑to‑day HR operations across the employee lifecycle, including recruitment coordination, onboarding, documentation and off‑boarding.
• Coordinate interview scheduling, onboarding arrangements, orientation activities and employee communications.
• Prepare employment letters, HR documentation and maintain accurate personnel files.
• Maintain and update HR systems, databases and employee information records.
• Assist performance management, training coordination and other HR initiatives.
• Work with external payroll vendors in multiple countries to ensure timely and accurate payroll processing.
• Prepare, consolidate and validate payroll‑related information such as claims, allowances, deductions and salary adjustments.
• Review payroll reports and resolve discrepancies with vendors, Finance and internal stakeholders.
• Support payroll documentation, statutory submissions and audit requirements.
• Help ensure compliance with company policies, employment regulations and HR procedures.
• Coordinate employee engagement activities, welfare programmes and company events.
• Assist with benefits administration and general employee‑related administrative matters.
• Provide office administration support, workplace coordination, vendor liaison and general office tasks.
• Handle employee queries related to HR policies, processes and administrative matters.

Required profile

• Degree or Diploma in Human Resources, Business Administration or a related discipline.
• 3‑6 years of experience in HR operations, administration or generalist functions.
• Experience coordinating payroll activities or working with outsourced payroll vendors.
• Prior exposure to multinational or structured corporate environments is preferred.
• Good understanding of Singapore employment practices and statutory requirements.
• Familiarity with HR systems and payroll platforms is advantageous.
• Strong organisational skills with high attention to detail and accuracy.
• Ability to manage confidential information with professionalism and discretion.

Required skills

• Proficiency in Microsoft Excel, Word and PowerPoint.
• Experience with HR information systems and payroll platforms.