Legal Secretary – Litigation (Singapore)

About the role

We are seeking an experienced Legal Secretary to support our Singapore litigation practice. The role provides comprehensive administrative assistance to Partners and fee earners, covering client file management, billing, diary coordination, travel arrangements, and document production.

Key responsibilities

• Provide dedicated secretarial support to Partners, including calendar management, meeting scheduling, and travel coordination.
• Handle incoming and outgoing correspondence, email filtering, and document scanning into the document management system.
• Maintain electronic client files, index trial bundles, and manage off‑site archive collections.
• Prepare and review draft bills, process disbursement invoices, expense claims, and cheque requisitions.
• Perform e‑litigation tasks such as filing court documents, tracking hearing dates, and conducting cause‑book searches.
• Produce photocopies, scans, and printed bundles; assist with receptionist duties when required.
• Prioritise workload to meet agreed deadlines and generate Excel‑based reports as needed.

Required profile

• Proven experience providing legal secretarial support up to Partner level within a litigation environment.
• Familiarity with Singapore court procedures and e‑litigation portals.
• Strong organisational skills and ability to manage multiple priorities.

Required skills

• Advanced Excel spreadsheet management.
• Proficiency with a document management system.
• Experience using e‑litigation portals for filing and document retrieval.