Legal Secretary - Offshore Law Firm

About the role

An established offshore law firm with a strong global presence is looking for a Legal Secretary to provide key administrative support to 5-6 fee earners. The ideal candidate is independent, dynamic and able to thrive in a fast-paced, detail-oriented environment while picking things up quickly and maintaining impeccable professionalism.

Key responsibilities

• Provide secretarial support to 5-6 fee earners, including scheduling appointments and meetings and screening all incoming and outgoing communications.
• Coordinate all travel and submit expenses and claims in line with firm policies.
• Track and manage documents and actions required for financial transaction closings, including formatting and preparing draft agreements.
• Ensure timely completion of signatures, notarizations and regulatory filings.
• Organize and compile closing binders after each transaction.
• Track time entries and draft and finalize monthly billing narratives.
• Maintain confidentiality and exercise discretion with sensitive information.

Required profile

• Proven experience of at least 5-10 years as a Legal Secretary in a reputable law firm, preferably with some exposure to an offshore setup.
• Exemplary spoken and written communication skills in English.
• Able to work independently and collaboratively, handle multiple priorities and time zones, and perform well under pressure.

Required skills

• Proficiency in handling legal documentation.
• Familiarity with banking and finance processes is highly advantageous.