Manager / Assistant Manager, Executive Office

About the role

The Executive Office is looking for a highly organised, resourceful and adaptable person to support the Executive Director across a wide range of administrative and project-related priorities. The role suits someone who can move between executive administrative support, coordination and project work as priorities change, and who is open to working across different teams and areas of the business.

Key responsibilities

• Prepare and coordinate materials for management, Board and other key meetings, including agendas, briefing notes, presentations and supporting information.
• Attend selected meetings with the Executive Director and record key discussions, decisions, action items, accountabilities and timelines.
• Organise information and materials for upcoming meetings so the Executive Director is properly briefed and key issues are raised.
• Consolidate stakeholder inputs into clear presentations, updates and briefing materials, and develop PowerPoint presentations for management discussions and business reviews.
• Build working relationships with senior stakeholders and keep management informed of progress.
• Provide day-to-day oversight of the Executive Office's administrative support, including calendars, meetings, travel and correspondence.
• Handle confidential and sensitive information with discretion.

Required profile

• Bachelor's degree in Business, Finance, Economics, Communications or a related discipline.
• Preferably 5 to 8 years of relevant experience; backgrounds such as Executive Office, CEO Office, business management, management consulting, management associate programmes, commercial or marketing, or project coordination are valued.
• Experience coordinating or supervising administrative or executive support staff is advantageous.

Required skills

• Strong ability to structure information, analyse issues and turn inputs into clear presentations and management materials.
• Strong written and verbal communication, with good PowerPoint capabilities.
• Strong organisation and follow-through, managing multiple priorities and deadlines.
• Able to work with incomplete information and take the initiative to follow up on what is needed.
• Agile, adaptable and mature, able to handle confidential information professionally.