Office Admin Executive

About the role

We are seeking an Office Admin Executive to manage corporate and project documentation, support visitors, and ensure smooth administrative operations within our organization.

Key responsibilities

• Prepare, compile and organise corporate and project‑related documents.
• Maintain and update company records, staff profiles, certificates and supporting documents.
• Coordinate with internal departments to obtain required information and documentation.
• Assist with document formatting, presentation, printing, scanning and compilation.
• Maintain proper digital and physical filing systems and ensure records are up to date.
• Track document validity and follow up on updated certificates or information.
• Attend to visitors, telephone enquiries and manage incoming mail and courier items.
• Assist with meeting room arrangements, refreshments and general administrative support.

Required profile

• Diploma, Nitec or equivalent qualification.
• Experience in a construction, engineering or project‑based environment is an advantage.
• Strong attention to detail and document organisation skills.
• Ability to manage multiple tasks and meet deadlines.
• Professional and pleasant demeanor when dealing with visitors and callers.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.