Office Administrator

About the role

This is an Office Administrator position based in Singapore, covering daily office operations, supply and asset management, finance support, travel logistics and employee onboarding. The role also coordinates with headquarters and regional teams and handles calendar-driven activities.

Key responsibilities

• Identify and report office issues and coordinate with vendors to resolve them, ensuring smooth day-to-day operations.
• Purchase and manage office supplies and maintain and update fixed-asset inventories.
• Coordinate payments, expense claims and reimbursements, and assist with cost tracking.
• Arrange travel bookings and itineraries, and support travel expense claims.
• Coordinate onboarding and offboarding procedures, and assist with IT equipment arrangements and remote-access requests.
• Work with HQ and regional teams across business, finance, IT and HR, and support internal activities and office culture initiatives.
• Coordinate recurring activities such as holiday gifts, annual budgeting, year-end parties and period-end closing, and keep relevant records and operational logs.
• Handle other administrative tasks as required.

Required profile

• Singapore citizen or permanent resident.
• Fluent spoken, read and understood Mandarin Chinese.
• Able to start work in late November or early December 2026.