Office Administrator & Operations Specialist

About the role

A proactive, highly organized and detail-oriented Office Administrator & Operations Specialist is sought in Singapore. You will be the backbone of daily office operations, supporting local staff, regional counterparts and leadership, and acting as the main link between the Singapore office and regional or headquarter teams.

Key responsibilities

• Handle day-to-day office issues, act as the main contact for vendors, building management and maintenance providers, and keep the workplace clean, safe and organized.
• Oversee procurement, inventory tracking and stock replenishment for office supplies and pantry amenities, and maintain the fixed-asset registry with periodic audits.
• Process vendor invoices, payments, expense claims and employee reimbursements with the Finance team, and help clarify cost ownership for administrative spend.
• Manage travel logistics (flights, accommodation, visas, itineraries) and assist with post-travel expense reporting.
• Support onboarding and offboarding, and coordinate hardware setup, device deployment and remote-access troubleshooting with the regional IT team.
• Bridge local operations with headquarters and regional teams across HR, Finance, IT and Business, and support employee engagement and culture activities.
• Plan seasonal and recurring initiatives such as holiday gifting, year-end parties, annual budget preparation and period-end closings, and keep operational logs, records and SOPs.
• Carry out other ad-hoc administrative or operational tasks as assigned.

Required profile

• Diploma or Bachelor's degree in Business Administration, Hospitality, Human Resources or a related field.
• 3+ years of experience in office administration, corporate operations or facility management in a fast-paced or multinational environment in Singapore.
• Proven track record in vendor sourcing, negotiation and contract oversight.
• Excellent verbal and written English, able to work with cross-border and cross-functional teams.
• Strong problem-solving, attention to detail, adaptability and independence with minimal supervision.

Required skills

• Microsoft Office 365 (Word, Excel, PowerPoint, Teams)
• Modern office and expense management software such as Concur, Workday or SAP

What we offer

• Compensation package aligned with Singapore market standards (up to 2,600 SGD).
• Medical and dental insurance coverage.
• Dynamic, inclusive and collaborative work environment.
• Opportunities for professional growth within an expanding regional presence.