Office Manager / Executive Assistant

About the role

A global consulting firm specialising in performance improvement, transformation and strategic advisory services, with more than 30 offices worldwide, is looking for an Office Manager/Executive Assistant. The role suits someone who thrives in fast-paced environments and manages all aspects of facilities and business operations, acting as the go-to person in the office.

Key responsibilities

• Executive support: organise calendars, facilitate meetings and schedules, and communicate deadlines and deliverables to 1-2 stakeholders
• Handle travel arrangements and accommodation, including flights, ground transport, visa applications and renewals, and plan itineraries
• Handle administrative reports, maintain file systems and submit expenses and claims
• Oversee office maintenance, including stocking the pantry and supplies, equipment and space infrastructure
• Act as point of contact for building and facilities vendors and build sustainable vendor relationships
• Develop and implement office policies and procedures, including space and budget planning, and liaise with management through performance reports
• Coordinate internal office events and run site inductions for new employees

Required profile

• 6-8 years of proven experience in an office managerial capacity in management consulting, professional or financial services firms
• Polished and confident in client-facing interactions
• Excellent communication skills and the ability to build relationships with stakeholders across diverse global locations
• Ability to drive initiatives, set up systems and wear multiple hats
• Proactive, agile and self-motivated, able to manage complex projects independently