Office Manager – Singapore

About the role

We are seeking an Office Manager for our Singapore office. Reporting to the Head of Research & Strategy, APAC, you will oversee all administrative functions, ensure smooth day‑to‑day operations, and provide executive support to the leadership team.

Key responsibilities

• Plan and coordinate internal and external client meetings, anticipating logistical needs.
• Serve as the primary point of contact for office matters, visitors and inter‑office communication, resolving issues independently.
• Arrange travel and hotel bookings for the management team, handling changes and last‑minute requests.
• Manage vendor relationships, negotiate terms, and drive cost efficiencies for travel agencies, hotels and office equipment.
• Organise client events, corporate luncheons and company retreats from concept to delivery.
• Lead corporate gifting initiatives during festive periods and special projects.
• Support onboarding of new employees, ensuring a welcoming experience.
• Maintain office and pantry supplies, anticipating needs proactively.
• Oversee facility and equipment maintenance, coordinating with vendors for timely resolution.
• Coordinate timely payment of invoices and arrange courier services as required.
• Provide ad‑hoc administrative support to finance and compliance teams.

Required profile

• Strong organisational and planning abilities.
• Excellent communication skills and professional judgement.
• Proactive approach to vendor management and cost optimisation.
• Experience in coordinating events and managing office logistics.
• Ability to support executive travel and onboarding processes.

Required skills