Office Manager - Singapore

About the role

Lombard Odier, a global wealth and asset manager and leader in sustainable investing, is looking for an Office Manager for its Singapore office. The person will be the first point of contact for clients and visitors and will manage the administration and smooth running of the office, coordinating procedures, resources and facilities.

Key responsibilities

• Act as first point of contact for clients, visitors and external partners, managing reception, calls, meeting room bookings, visitor registration and courier services
• Coordinate office administration and day-to-day operations, liaising with internal teams, vendors, building management and service providers
• Organize office supplies, facilities maintenance and procurement, and support meetings, events and internal initiatives
• Assist with travel arrangements, expense processing and other administrative tasks
• Maintain accurate office procedures, records and documentation in line with company policies
• Oversee facilities and maintenance, including space planning and office moves
• Coordinate security processes such as access control, visitor management, emergency procedures, fire safety and evacuation drills
• Manage vendor and service provider relationships, including supplier selection, contracts and performance monitoring
• Monitor departmental budgets and expenses, including invoice processing, cost control and budget tracking
• Supervise and coordinate reception and administrative support staff where applicable

Required profile

• Diploma or Bachelor's degree in Business Administration, Hospitality, Office Management or a related discipline
• Proven experience in an office management, executive assistant, receptionist or administrative support role
• Fluent English; additional languages are an advantage
• Professional, service-oriented and client-focused approach
• Strong organizational skills, proactive and detail-oriented

Required skills

• Proficiency in Microsoft Office applications
• Excellent interpersonal and communication skills