Personal Assistant – Life Insurance Team

About the role

We are seeking a proactive Personal Assistant to support the director of a leading life insurance team in Singapore. You will provide comprehensive secretarial and administrative assistance, ensuring smooth daily operations and effective communication across internal and external stakeholders.

Key responsibilities

• Deliver full‑spectrum secretarial support to the team director, including diary management and travel arrangements.
• Prepare and compile itineraries, reports, presentations, and business correspondence.
• Organise and coordinate meetings, set agendas, take minutes, and follow up on action items.
• Liaise with underwriters, internal staff, external suppliers, and clients for scheduling, correspondence, and document management.
• Process insurance claims with accuracy and regulatory compliance.
• Prepare and distribute quotes, policy summaries, and other documents.
• Design presentations, reports, marketing materials, and client communications using Canva.
• Collaborate with internal teams to ensure regulatory compliance and support process improvement.
• Assist in training new staff on administrative and insurance‑related procedures.

Required profile

• Minimum 3 years of experience in administration or a similar support role.
• Strong organisational, multitasking and project‑management abilities.
• Excellent written and verbal communication skills in English and Mandarin.
• High attention to detail and accuracy in documentation and data entry.
• Ability to work independently, prioritize tasks and adapt to changing priorities.
• Diploma in Business Administration, Insurance or a related field.

Required skills

• Proficiency with Canva for design work.
• Advanced knowledge of Microsoft Office suite.
• Experience using Google Workspace tools.