Principal Executive Assistant

About the role

Coupang, a fast-growing e-commerce company, is looking for a Principal Executive Assistant to support its executives based in Singapore. The role covers administrative and team-building tasks such as daily calendar and meeting management, team-building projects, budget planning and tracking, and other strategic projects. It is open to Singapore citizens and permanent residents only.

Key responsibilities

• Manage the complex calendars of senior and C-level executives, coordinating across international locations in the US, Korea, China, Singapore, India and Taiwan
• Initiate, organise and lead team activities such as staff meetings, all-hands meetings, team social events and new ideas
• Run quarterly budget planning and execution with the finance team, and headcount planning with the recruiting team
• Lead process improvements on team initiatives and act as a project leader
• Support expanded staff meetings, create or improve an employee recognition programme, and keep shared team information updated on intranet portals
• Mentor other executive assistants
• Help coordinate travel arrangements and expense reporting, plan events and work on strategic projects

Required profile

• BA/BS degree
• At least eight years of administrative experience in a fast-paced environment
• Proven ability to work with very little supervision and to support multiple leaders at once
• Strong communication, organisation and attention to detail, with a positive, get-it-done attitude
• Ability to work across functions with executives, both internal and external
• Capacity to work across international time zones and overtime as needed

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint), SharePoint, Google Workspace and Zoom
• Large-scale planning with extensive Excel work
• Preferred: experience working globally for a large tech or start-up company

The recruitment process consists of an application review, a focus interview and an offer; the exact steps may vary. Applications close early if the position is filled.