Private Wealth Executive Assistant

About the role

Stephenson Harwood, an international law firm with offices across Europe, the Middle East and Asia, is looking for a proactive and highly competent Executive Assistant for its Private Wealth practice. The role sits in a fast-paced environment and involves supporting fee earners and clients, coordinating meetings across time zones and offices, and helping with client relationships, finance and document management.

Key responsibilities

• Manage fee earners' diaries, arrange appointments, conferences and meetings across time zones and offices, and liaise with fee earners on workloads and priorities
• Prepare meetings, follow up actions, record minutes and coordinate global visitors and travel, including visas, accommodation and currency
• Maintain a file management system and use iManage, following the naming convention and records management policies
• Support client relationship management, including research for pitches, event secretary duties and keeping the CRM up to date
• Handle new client onboarding, Intapp new matter reports, compliance documents, WIP and credit control, billing processes and disbursements, and use Aderant for fee earner queries
• Act as gatekeeper for fee earners, manage their calendars, draft correspondence and engage in knowledge sharing and mentoring of juniors

Required profile

• Strong academic background
• Commercial and financial acumen
• Confident, professional and collaborative, able to build relationships with fee earners and clients
• Excellent communication skills, adaptable and able to work to tight deadlines

Required skills

• Advanced Microsoft Office and PowerPoint
• Strong organisational skills and attention to detail

What we offer

• Competitive salary and family-friendly policies
• Life assurance, private health and dental care for you and your family
• Volunteering leave to support the firm's charity
• A wellbeing strategy covering physical, emotional, financial and social aspects
• Most roles are hybrid, with flexible working arrangements discussed during the application and interview