Project Document Controller

About the role

The Project Document Controller will establish, administer and maintain document control systems for architectural projects, ensuring accurate receipt, review, distribution and archiving of project information throughout the lifecycle.

Key responsibilities

• Set up and manage the project document management system, folder structures, registers and workflows in line with organisational procedures.
• Handle receipt, registration, review, issue, distribution and filing of drawings, specifications, reports, correspondence and meeting records.
• Maintain accurate metadata, numbering, revision status and transmittal records to guarantee teams use the latest approved information.
• Coordinate document submissions and information exchanges with clients, consultants, contractors, authorities and internal teams.
• Monitor review cycles, outstanding submissions and deadlines, providing follow‑up to support timely delivery.
• Conduct periodic audits to verify document completeness, accuracy, traceability and compliance.
• Support project close‑out by compiling, verifying, archiving and handing over final records and as‑built documentation.

Required profile

• Diploma or equivalent in architecture, engineering, construction, technology or related field.
• At least three years of document control or project administration experience, preferably in an architectural, engineering or construction environment.
• Organised, meticulous and able to manage multiple priorities and deadlines.
• Strong written and verbal communication skills and ability to work both independently and collaboratively.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint and SharePoint.
• Experience with document management platforms such as Aconex, Fulcrum, Autodesk Construction Cloud or ProjectWise.
• Good understanding of document control principles, revision management and records management.