Reception & Facilities Management Coordinator

About the role

We are seeking a Reception & Facilities Management Coordinator to support daily workplace operations for a leading technology multinational. The role ensures a clean, safe, and welcoming environment while acting as the primary point of contact for employee workplace queries.

Key responsibilities

• Coordinate facility maintenance and repairs with service providers and keep stakeholders informed.
• Manage mailroom operations, including handling, distribution, and tracking of employee packages.
• Serve as the main contact for workplace‑related employee inquiries and liaison between staff and management.
• Support employee engagement activities and promote a positive work culture.
• Provide in‑person assistance to partners and customers, working with Customer Support to resolve issues.
• Maintain office supplies and inventory, and assist with space planning, meeting room bookings, and relocations.
• Handle locker allocation, monitoring, and maintenance.
• Share regular updates and reports on workplace conditions and employee feedback.

Required profile

• Previous experience in facilities management, office administration, or a related field.
• Customer service or employee engagement experience is beneficial.
• Excellent interpersonal skills to build relationships and foster a positive workplace culture.
• Familiarity with communication tools such as Zoom, Slack, and Google Workspace.
• Relevant certifications in facilities management or workplace safety are advantageous.
• Experience in the airline industry is a plus.

Required skills

• Zoom
• Slack
• Google Workspace