Sales Administrator – Office Operations & Support

About the role

The Sales Administrator will ensure the smooth day‑to‑day operation of our office while supporting the sales team and other departments. This position combines office management, vendor coordination, and administrative support to maintain an efficient and productive work environment.

Key responsibilities

• Oversee daily office activities, ensuring workflow continuity and a productive environment.
• Coordinate with vendors for repairs, cleaning, and maintenance services.
• Manage inventory of office supplies and equipment, restocking as needed.
• Maintain organized company records and ensure easy accessibility of documents.
• Handle incoming and outgoing communications, including mail, email, and phone calls.
• Assist with office budgeting, expense tracking, invoice processing, purchase orders, and vendor payments.
• Support employee expense report submission and policy compliance.
• Collaborate with HR to onboard new employees, set up workstations, and provide office tours.
• Serve as the first point of contact for employee office‑related queries.
• Review and negotiate vendor contracts to secure favorable terms and SLAs.
• Ensure compliance with health, safety, and emergency procedures.
• Organise company events, workshops, and special functions.
• Protect sensitive information and enforce confidentiality policies.
• Manage office security protocols, including facial‑recognition systems.
• Work closely with department managers to align office operations with company goals.

Required profile

• Minimum diploma in Business Administration or a related field.
• 3–5 years of relevant experience, preferably in an IT environment.
• Strong organizational and multitasking abilities.
• Ability to work independently and collaborate effectively within a team.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.