Senior Assistant Manager / Manager (Corporate Administration)

About the role

The HealthCity Novena (HCN) Master Plan, developed by Tan Tock Seng Hospital (TTSH) of NHG Health, is transforming a 17-hectare campus into an integrated hub of healthcare, education and research. Phase 2 was launched on 9 September 2025, anchored by the new TTSH Medical Tower, which will add about 600 acute beds, an expanded Emergency Department, more operating theatres and specialist clinics.

You will join the Medical Tower Planning and Development (MTP&D) team in the CEO's Office as the operational lead for the department's administrative infrastructure, coordination systems and organisational effectiveness. You report to a Senior Manager and update the Head of Department directly, while working with internal teams and external stakeholders.

Key responsibilities

• Departmental operations: own the operational infrastructure, keep workflows and administrative systems efficient and documented, refresh SOPs and act as the main liaison with HR, Finance, IT and Facilities
• Workplan and reporting: maintain the master workplan tracker, produce dashboards and progress reports, and help the team anticipate next steps
• Governance and secretariat: run well-structured meetings, prepare meeting packs, minutes and a live actions log
• Events and stakeholder engagement: plan and run departmental events, workshops and external stakeholder meetings
• Communications: support internal and external communications and external-facing materials
• Finance, compliance and people: oversee the budget, manage procurement, flag variances, coordinate reporting, and lead recruitment and onboarding coordination

Required profile

• Degree in any discipline; Business Administration, Healthcare Administration or a related field is an advantage
• 5-8 years of experience in an operations, administration or coordination role, preferably in healthcare, public sector or complex projects
• Able to manage competing priorities, stay rigorous under pressure and exercise judgement with autonomy
• Proactive, resourceful, discreet and confident engaging across levels and with external stakeholders

Required skills

• Microsoft Office and document management systems
• Project trackers or a PMO environment is an advantage
• Clear written and verbal communication and reporting