Senior Assistant Manager / Manager (Corporate Administration)

About the role

Tan Tock Seng Hospital (TTSH) is recruiting a Senior Assistant Manager / Manager (Corporate Administration) for its Medical Tower Planning and Development (MTP&D) team within the CEO's Office. The role is the operational lead for the department's administrative infrastructure, coordination systems and organisational effectiveness, reporting to a Senior Manager and updating the Head of Department directly. It sits in the context of the HealthCity Novena Master Plan, with Phase 2 of the campus now underway.

Key responsibilities

• Departmental operations: own the operational infrastructure, keep workflows and administrative systems efficient and well documented, refresh SOPs and act as the main liaison with HR, Finance, IT and Facilities
• Workplan and reporting: own the master workplan tracker, produce dashboards and progress reports, and add analytical insight over time
• Governance and secretariat: run well-structured meetings, manage agendas, meeting packs, minutes and a live actions log
• Events and stakeholder engagement: plan and run departmental events, workshops and external stakeholder meetings
• Communications: develop and disseminate internal and external communications and help prepare external-facing materials
• Finance, compliance and people: oversee the departmental budget, procurement and compliance reporting, and lead recruitment coordination and onboarding

Required profile

• Degree in any discipline; Business Administration or Healthcare Administration is an advantage
• At least 5-8 years of experience in operations, administration or coordination, preferably in healthcare, public sector or complex projects
• Proven ability to manage competing priorities, stay rigorous under pressure and exercise judgement with autonomy
• Excellent written and verbal communication, proactive, resourceful and discreet

Required skills

• Strong Microsoft Office and document management systems
• Project trackers or PMO experience is an advantage