Senior Associate Executive, Allied Health

About the role

The Senior Associate Executive, Allied Health provides secretarial and administrative support to Directors, Deputy Directors, Heads of Department and managers within the Allied Health Division, performs liaison between departments and divisions, and supports therapists administratively and operationally.

Key responsibilities

• Manage the calendars of directors and heads of department, schedule meetings and follow up on important matters
• Maintain an efficient filing system and record meeting minutes
• Prepare meeting materials and slides, and support patient services administration
• Coordinate meetings, track attendance, manage rosters and compile reports and statistical data
• Upload training records to the learning management system and coordinate events, programmes and workshops
• Follow up quotations, purchase orders and service agreements, raise billing requests to Finance and maintain inventory of programme materials
• E-procure stationery, liaise with vendors, process purchase requisitions and petty cash claims, and manage mail
• Liaise with the IBM team on stock-takes and carry out other assigned duties

Required profile

• Diploma or equivalent qualification
• Experience in healthcare, service-related industries or human resources preferred
• Proactive, meticulous, able to work efficiently and independently

Required skills

• Good working knowledge of MS Office
• Good written and spoken communication skills