Senior Associate Executive, Allied Health

About the role

The Senior Associate Executive provides secretarial and administrative support to Directors, Heads of Department and managers within the Allied Health Division, and acts as a liaison between departments. The role also supports therapists administratively and operationally.

Key responsibilities

• Manage the calendars of Directors, Heads of Department and managers, scheduling meetings and following up on important matters
• Maintain an efficient filing system, prepare meeting materials and slides, and record minutes
• Coordinate meetings, track attendance, manage department rosters and compile reports and statistical data
• Organise events, programmes, workshops and symposia, and follow up on quotations, purchase orders and service agreements
• Raise billing requests to Finance and maintain inventory of programme materials
• E-procure stationery, liaise with vendors, process purchase requisitions and petty cash claims, and manage incoming and outgoing mail
• Liaise with the IBM team on stock-takes and carry out other assigned duties

Required profile

• Diploma or equivalent qualification
• Experience in healthcare, service-related industries or human resources preferred
• Proactive, meticulous, able to work efficiently and independently

Required skills

• Good working knowledge of MS Office
• Good written and spoken communication skills