Senior Executive Assistant – Benefits & L&D Administration

About the role

The Senior Executive Assistant will support the Employee Support Section, focusing on benefits administration and learning & development (L&D) programmes. You will work onsite at One‑North, handling high‑volume HR processes and ensuring accurate record‑keeping.

Key responsibilities

• Coordinate end‑to‑end training programmes, including registration, attendance tracking and automated reminders.
• Maintain course runs, programme information and participant databases.
• Process training‑related invoices, purchase orders and track vendor payments.
• Support government training grant submissions and prepare absentee payroll claims.
• Prepare data files for mass uploads into HR systems for awards and long‑service recognition.
• Assist with sponsorship and scholarship administration, including document verification and contract preparation.
• Handle day‑to‑day leave administration, including processing requests and updating HR systems.
• Administer government‑paid leave such as maternity, paternity, shared parental and childcare leave.
• Process insurance claims, coordinate supporting documents and track approvals.
• Maintain accurate records, e‑filing and document management on SharePoint and HR systems.

Required profile

• Diploma in Human Resource Management, Business Administration or equivalent.
• Prior experience in HR operations, benefits administration, training coordination or general administration.
• Strong attention to detail and ability to manage high‑volume administrative tasks.
• Professional handling of confidential information.
• Good communication, coordination and organisational skills.

Required skills

• Proficient in Microsoft Office
• Experience with SharePoint