Senior Executive Assistant – Investment Banking

About the role

The Senior Executive Assistant provides high‑level administrative support to a C16‑level manager with regional oversight within Citigroup's investment banking division. The role ensures smooth day‑to‑day operations, enabling senior leadership to focus on strategic priorities.

Key responsibilities

• Manage the daily calendars, appointments, and meetings for senior management, including C‑suite and executive‑level interactions.
• Coordinate conference calls, receptions, and virtual requests across the department.
• Prepare, review, and edit meeting materials, presentations, spreadsheets, and other documents.
• Arrange travel itineraries, create agendas, and reconcile expense reports using the Travel and Entertainment Expense system.
• Order supplies, process invoices through the Procure‑to‑Pay system, and track expenses.
• Assist with ad‑hoc reports, special projects, and risk‑assessment activities to ensure compliance with firm policies.
• Train, coach, and guide other administrative staff as needed.

Required profile

• Previous office administration experience in a large, complex financial services organization.
• Highly proficient in Microsoft Office applications.
• Excellent written and verbal communication skills.
• Ability to quickly learn new systems and processes.
• Self‑motivated, detail‑oriented, and able to work independently.
• Bachelor's degree or equivalent experience.

Required skills

• Microsoft Office

What we offer

• Opportunity to work within a global financial institution.
• Exposure to senior leadership and strategic initiatives.