Senior Executive Assistant – Medical Department

About the role

The Senior Executive Assistant provides comprehensive administrative support to a medical department, acting as the primary liaison between physicians and internal or external stakeholders. This role ensures smooth day‑to‑day operations, from logistics to event coordination.

Key responsibilities

• Provide administrative assistance to the department and serve as the main point of contact for doctors.
• Handle logistical tasks such as sourcing quotations, preparing purchase requisitions, raising purchase requests, and booking rooms.
• Assist in organizing workshops, seminars, training sessions and manage accreditation applications.
• Maintain and update databases, perform data entry, and manage on‑call rosters and contact lists.
• Coordinate meetings, book venues, prepare agendas and arrange catering when required.
• Process claims, purchase records, and training course reimbursements for department staff.
• Monitor office supplies inventory, including stationery, printer toner, and name cards.
• Act as the primary liaison for medical reports, mortality & morbidity reviews, and peer‑review requests, tracking and submitting documentation as needed.
• Approve leave applications and other employee claims.

Required profile

• Diploma or equivalent qualification.
• Minimum of 2 years experience in clerical or administrative roles.
• Strong organizational and communication abilities.

Required skills

• Proficiency in Microsoft Office (MS Office).