Senior/ Executive Assistant, Medicine

About the role

The Senior/ Executive Assistant provides the main administrative support for the department and acts as a liaison between doctors and relevant stakeholders. The role covers logistics, event coordination, data maintenance and claims handling.

Key responsibilities

• Provide administrative support to the department and liaise between doctors and stakeholders.
• Handle logistics such as sourcing quotations, preparing purchase requisitions, raising purchase requests and room booking.
• Assist in event management, including organising and registering workshops, seminars and training classes, and applying SMC accreditation.
• Maintain and update databases and perform data entry.
• Coordinate meetings, book venues, prepare agendas and arrange catering when needed.
• Prepare and submit claims and records for purchases and training courses, and handle approval of claims and leave applications.
• Maintain and replenish office supplies such as stationery, printer toner and name cards.
• Act as main contact for medical reports, Mortality & Morbidity and Peer Review matters, helping track and submit them.
• Update and maintain the on-call roster and contact list.
• Perform other duties assigned by the supervisor.

Required profile

• Diploma.
• Minimum 2 years of experience in clerical and administrative duties; entry-level graduates are encouraged to apply.
• Good organisational and communication skills.

Required skills

• Computer skills in MS Office.