Senior Executive Assistant, NCIS (Cancer Fund Management)

About the role

The National University Hospital (NUH) is recruiting a Senior Executive Assistant for its NCIS Cancer Fund Management unit. The role administers financial assistance programmes for cancer patients and supports institutional initiatives in education, training and research. It suits a detail-oriented person who balances compassionate patient support with rigorous financial governance and regulatory compliance.

Key responsibilities

• Receive, review and process applications for financial assistance programmes for needy cancer patients, verifying the completeness and accuracy of medical reports, financial statements and eligibility documents
• Administer funding for staff education and training programmes aimed at improving patient care and cancer prevention
• Build working relationships with Medical Social Workers, healthcare professionals, administrative staff and external stakeholders, and act as the main point of contact for fund-related enquiries
• Guide applicants and staff on eligibility criteria, application requirements and procedures
• Prepare reports and documentation for half-yearly committee meetings, including statistical data, financial summaries and performance metrics
• Maintain records of fund disbursements, budget allocations and expenditure, monitor fund use against approved budgets and analyse fund performance to recommend improvements
• Ensure adherence to institutional policies and regulatory requirements, protect patient confidentiality, identify and mitigate risks, and support internal and external audits
• Contribute to improving fund administration processes and procedures

Required profile

• Diploma in Business Administration, Finance, Social Work or a related field
• Minimum 2 years of experience in financial administration, grants management or fund administration
• Experience in regulated environments with strict compliance requirements, preferably in healthcare, financial services or government
• Understanding of audit processes, documentation requirements and regulatory reporting

Required skills

• Data analysis, statistical reporting and report and presentation preparation
• Reviewing, developing and implementing operational processes and procedures